Apart from it being good business practice to plan sustainability into more activities, there is a compelling need to address this subject if applying for European or UK grant-aided support for projects.
BS8900 is designed to help organisations to develop an approach to sustainable development that will continue to evolve and adapt to meet new and continuing challenges and demands. It offers clear practical advice with which to make a meaningful contribution to sustainable development.
This Standard guides organisations towards effective management of their impact on society and the environment, along the route to enhanced organisational performance and success.
BS8900-2:2013 is designed to:
Provide a framework so organisations can take a structured approach to sustainable development by considering the social, environmental and economic impacts of their organisation's activities.
Be applicable to all organisations, in terms of size or type, including Universities and Printers
Make it easier for organisations to adjust to changing social expectations
Help organisations to connect existing technical, social and environmental standards, both formal (e.g. ISO14000 series of Standards) and private Standards (e.g. the GRI and the AA1000 Standards)
Provide organisations' stakeholders with a useful tool to assess and engage in improving organisational performance
Offer a maturity pathway for the development of the management of sustainable development issues and impacts
Penarth Management has experience of working with organisations to carry out research on sustainability and of implementing a system that meets the requirements of BS8900.
Once a Management Systems has been implemented, one of the essential features is the requirement to carry out internal audits. These audits can prove to be extremely powerful as they provide an opportunity to involve people from all parts of the business.
Internal audits should be carried out by suitably competent people who are managerially independent of the activity being audited. Many businesses therefore choose to outsource the internal auditing to specialist consultants.
Benefits of Internal Audits
Good audits provide an independent ‘health check’ on the operation of your organisation.
Audits provide an invaluable opportunity to involve people from all parts of the organisation.
Good internal audits provide evidence to the assessor from external organisations (such as a UKAS accredited Certification Body, the HSE, Local Authorities, the Environment Agency etc.) that your systems are managed effectively.
By conducting internal audits and addressing any nonconformities in a timely manner you will reduce the cost of noncompliance.
Penarth Management has a team of suitably qualified auditors who are able to assist you with carrying out internal audits on all
types of Management Systems, including ISO9001 – Quality, ISO14001 – Environmental and OHSAS18001 – Health & Safety.
We can even help you to prepare an internal audit schedule to meet your specific requirements.
Policies provide the organisation with the framework for how a system works.
Management Systems make specific requirements for organisations to have specific policies.
As experienced management consultants, we have the necessary skills to help develop various policies, whether you just want one of a suite of them.
Our policies are written specifically for your business requirements, so we'll ask you to provide some basic details so we can get in touch to make sure we understand exactly what you want to achieve from your policy.
Quality Policy £100 + VAT
Environmental Policy £100 + VAT
Health & Safety Policy £100 + VAT
If you would like to request a policy, please contact us through the website, and give us a brief description of your business.
A Gap Analysis enables an organisation to establish the requirements to meet particular objectives, such as implementing a particular Management System, and then to identify which of those requirements are already in place and what needs to be done to address any shortfall.
This process enables an organisation to determine the scope of the work required to achieve the stated objective and estimate the time and resources which will be required.
Peace of mind – you will find out what you already have in place towards implementing a particular Management System and will have the gaps identified so you know what you need to focus your resources on. You may find that this allows you to save on subsequent consultancy fees by either addressing the gaps entirely on your own, or by asking for specialist support with more technical issues such as the production of a Register of Environmental Aspects or Register of Legislation.
A coordinated approach – You will find out what your starting point is and have an estimate of the scope of work required.
Save money – Once you have done a gap analysis you will have a far better idea of the amount of time and effort that will be required to achieve certification.
We can help by:
Examining existing working methods and performance against the respective Standard(s).
Producing a written report detailing any relevant findings and making recommendations for areas to be addressed in order to meet legal requirements.
Advising on any additions to current practices that may be required to produce evidence of compliance with the clauses of the respective Standard(s).
Presenting findings to the senior management team and nominated representatives to review the results of the initial Gap Analysis and to agree the strategy for implementing the Standard(s) across the whole organisation.
Integrated Management Systems
Integrated Management Systems in this context describes a management system for businesses that conform to more than one Standard.
Usually this is a combination of two or more of the following:
Quality Assurance (ISO9001)
Environmental Management (ISO14001)
Health & Safety (OHSAS18001)
Though there are various other Standards that are important in specific industry sectors which can be linked into an integrated system; for example:
ISO22000 Food Safety Management
ISO13485 Medical Devices
Where management wish to comply with at least two of the Standards, there is sufficient commonality to justify integrating these and having an Integrated Management System.
For example, the requirements for auditing, logging and correcting problems and for management to review these and for continual improvement of the business is the same in each of the Standards. By having an integrated system, much duplication of management effort can be avoided.
We recommend that anybody starting from scratch to implement a Quality Management System would be well advised to integrate ISO14001 which is the Environmental Standard and OHSAS18001 which is the Health & Safety Standard because inevitably they will want to comply with these Standards at some time in the future. It is more economical to tackle the three at once rather than undertake one each year.
Penarth Management offers a comprehensive service for companies who have already succeeded in achieving Standards such as ISO9001 (Quality), ISO14001 (Environmental) and/or OHSAS18001 (Health & Safety).
We take the hassle out of getting ready for each surveillance visit by offering the following comprehensive package:
We carry out the internal audits
Recommend solutions to management
Provide written Audit Findings Reports that comply with the requirements of the Standard(s)
Check training needs and records of training for any new recruits
Make sure nonconformities are being recorded
Check progress with Improvement Action Plans and stimulate further ideas for continual improvement
Evaluate compliance with legislation
We produce all the necessary forms and document amendments that may arise from auditing the system
We will run the Management Review Meetings and write up the minutes
We deal with any issues raised by the assessor at the surveillance visit and ensure the corrective action is fulfilled within the set timescale
This is a totally inclusive service intended for businesses who cannot justify an in-house Compliance Manager.
We offer standard fixed charges for a three year period payable in advance by monthly bankers standing order. The fee will be agreed in advance, based on the work required by the client.
Maintaining Management Systems
Supply Chain Auditing
Penarth Management can provide a comprehensive service for companies who require vendor audits to be carried out on their behalf. These 2nd party audits may be to approve a new supplier or to audit an existing supplier.
This audit can be against a particular Standard e.g. ISO9001 or OHSAS18001 or a process audit against a pre-arranged audit agenda. The scope of a supplier audit could include for example their design, manufacturing and test facilities.
An Audit Findings Report will be produced which can be written using either our own standard template or the company's own template which may include an executive summary.
2nd party audits vary in timescales and typically range from 1 to 5 days depending on the scope of the audit.
All our auditors have appropriate auditing qualifications and different industry sector experience.
In Summary, we can:
Plan the audit, propose the audit schedule and send out an audit notification to the vendor
Lead an audit team and conduct the opening and closing meetings
Carry out a comprehensive audit to customer requirements
Recommend solutions to the vendor's management team if required
Complete the Audit Findings Report (and Corrective Action Request if required)
Carry out a follow up visit (if required) or review the objective evidence presented by the vendor to close down any actions raised.